How to Create a Wedding Seating Plan

How to Make a Wedding Seating Plan from Scratch

Making a wedding seating plan is something you might dread. Figuring out where everybody is going to sit and then designing the chart takes time and effort which are in short supply when you’re organising a wedding. But it can be surprisingly easy.
First, send off your invitations and RSVPs. The responses will give you an accurate idea of who’s attending and how many people there will be so that you can start to design your seating plan. Next, divide the guest list into groups based on who you think will sit well together – this could be the difficult bit! You can then design your own personalised wedding seating plan in minutes online.
Your chosen printer will print off your chart and send it to you. This is the perfect compromise between professional design and limiting the time and effort you have to put in. Read on to learn more…

When to Make a Wedding Seating Chart

Before you design a seating plan, you need information. Specifically, you need to know how many people and who will be attending your wedding. It’s impossible to make a seating plan before you know these things.
That’s the whole point of save the dates and invites. While they do let the guests know there’s a wedding for them to attend, they also help the couple plan their big day. Invites come with RSVPs which your guests return so you know who’s coming, and who isn’t.
Invites are sent off way in advance of the wedding date. This means that the guests have time to reply, and you have time to plan your seating chart. You can even make clear in your invite that you need guests to respond so that you can plan the reception.

What If Some Guests Haven’t Returned Their RSVP?

It doesn’t matter how well planned out your wedding is there will always be at least one or two guests who don’t RSVP. This throws a spanner in the works, because you won’t know exactly who’s attending and how many people will be there until late on.
If that’s the case chase these people up. Call them, text them, and email them to try and get an answer. Most people who don’t respond are only doing so because they don’t want to tell you they likely can’t come, so that may be the issue.
Whatever the case, whether they’re coming or not, you need to know. Let any stragglers know that you won’t mind if they can’t come. While it’s sad when any guest can’t attend, the reality of the situation is that you’ve got a reception to plan, and you need to know.
But even if some people refuse to respond, there are ways around it.

How to Plan a Wedding Seating Chart

Planning a wedding seating plan seems like a daunting task. It’s tough enough to get everybody to reply to your invites; then arranging all of your guests into groupings on tables is enough to put anybody off.
Start off with your list of RSVPs. Take note of every guest that has confirmed they’ll be attending, and every guest that won’t be. You don’t need to order or group them yet, because that’s something you’ll do later. For now, concentrate on getting an exact number and list of guests.
There will be a couple of people left over who haven’t responded yet. While that’s irritating, it’s not the end of the world. Assume that these people are coming for the time being and include them in your plan. It’s better to have a table short of a guest than an unexpected guest on a table, on their own.
Then, with your list drawn up, you can start planning. This is when things get serious!

Create Groups from Your Guest List

The next step is to group your guests onto tables. To do this, you’ll need to know how big each table is at the reception, so talk to the venue manager or your wedding planner to find out. Bear in mind that some tables maybe smaller than others.
Begin by putting couples together. Married guests and people with plus ones should be grouped with their partners, these people will be the cores of each table. Spread them out so that they aren’t all together, with single people all lumped in on one table.
Of the remaining guests, group them together based on what you know about them. If you know your uncle is a music producer and that your uni friend plays guitar, then you could put them on a table together. Or, if you have two relatives that you know always get along, group them together.
There may be one or two people who don’t fit neatly in. Place two of these people next to each other on a table with a couple or a group. This is the best compromise possible, because the table won’t be silent and they can join in the conversation if they want or feel capable. But there will also be somebody there who isn’t part of that group that they can talk to.
This may not sound like the perfect solution, but there is no perfect solution. There will always be one or two people who don’t perfectly fit in a wedding party. But this is the best way to deal with that issue.

Create a Design for Your Seating Plan

Once you’ve got your tables figured out, you can start bringing everything together by designing the seating plan itself. The seating plan is a large card separated into sections. It usually has a design of some kind, with each of the tables in its own section.
You don’t need Photoshop or Paint to make your own seating plan, though. Most couples rely on template designs for their seating plans and wedding stationery.
That might sound like a bad thing, after all, you want everything on your wedding day to be unique to you as a couple. But what many people don’t realise is just how much you can personalise your wedding stationery when you get it professionally printed.
You can pick from dozens upon dozens of different designs, all at reasonable prices. You can pick from any colour you like, and there are lots of different fonts you can pick from, too. The names of the couple, the guests and the tables aren’t filled in at home: they’re all professionally printed as well.
The process itself is simple enough. All you have to do is choose your design and fill in your details. The stationery printer will do everything else for you. Below are some examples of wedding table plans. Some printers offer FREE table cards with their wedding table plans.

Wedding Seating Plan Tips

Grouping up your guests into tables is no mean feat. To help you, here’s a brief list of things to bear in mind. Following these tips will make the whole process a lot easier, and make your reception more of a hit with your guests.

Do You Need a Wedding Seating Plan?

Seating plans are absolutely necessary if you’re having a large wedding. Large events need organisation because they can quickly descend into chaos! People would sit where they want, there may be disagreements between family members who just don’t get along and certain people might get left out. It’s better if everybody knows what to do by consulting a seating plan.
That being said, one isn’t needed if you’re having a tiny wedding. A smaller group is easier to organise on the day, provided that the guests can’t organise themselves.
And if your reception only features a buffet rather than proper dining, you won’t need a strict wedding seating plan. A buffet allows guests more freedom. So, in the event that somebody doesn’t feel comfortable at a table because they don’t know what to talk about, they can get up and mill about or get more food.

Don’t Make a ‘Singles Table’

Something which used to be common practise is to have a singles table. This is where the couple/wedding planner would sit every single guest who doesn’t fit into a precise group. The idea is that everyone on the table is in the same boat, so they will all have something in common. Some might even hit it off!
Now, this isn’t strictly a bad thing. It depends on what kind of friends you have. If you have an extroverted friend group of individuals that don’t mind meeting new people, this isn’t a problem. It can even be a good idea.
But not all friend groups are like that. Introverts don’t like being at parties where they don’t know anyone, and feel uneasy or anxious if they’re dumped on big tables with people they don’t know and may not even like. It’s unfair to do that to somebody if you know they’re an introvert.